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Jobs
Project and Administrative Assistant-Caribbean Biological Corridor (CBC)

Posted on August 16, 2018 by UNEP


Deadline for registration: August 24, 2018

Background
Organizational Context/Project:
The United Nations Environment Programme (UN Environment) established in 1972, is the voice for the environment within the United Nations system. UN Environment acts as a catalyst, advocate, educator and facilitator to promote the wise use and sustainable development of the global environment. Its mandate is to be the leading global environmental authority that sets the global environmental agenda, that promotes the coherent implementation of the environmental dimensions of sustainable development within the United Nations system and that serves as an authoritative advocate for the global environment.
UN Environment´s mission is to provide leadership and encourage partnership in caring for the envi-ronment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

The Latin America and the Caribbean Office located in Panama City works closely with the 33 countries of the region - including 16 small island developing States - with a population of about 588 million people. The office works to serve the needs of the region and its activities are integrated into the work programs approved by the United Nations Environment Assembly of UN Environment (UNEA).

The Latin America and the Caribbean is a region rich in diversity of environments, ecosystems, species and cultures and includes seven of diverse countries. The region is divided into four regions: Mesoamerica, the Caribbean, the Andean Region and the Southern Cone and each has a unique set of characteristics, priorities and environmental challenges.

The overall objective of UN Environment subprogramme on environmental governance is to strengthen environmental governance to support the achievement of internationally agreed environmental goals and the implementation of the 2030 Agenda.

Ultimately, UN Environment aims to contribute to ensuring that by 2030 the environmental dimension of sustainable development is addressed through inclusive, sustainable and coherent governance arrangements. This requires, at all levels of governance, informed and coherent policy direction; concerted, harmonized actions with regard to environmental issues and responsive normative frameworks; effective and transparent institutions; and the participation of all stakeholders. It also requires strengthened science-policy linkages, adequate institutional capacities and supporting finance. Strengthened governance arrangements will also support effective responses to emerging issues.

In 2018–2019, UN Environment will promote harmonized policies on the environment including in thematic areas covered by multilateral environmental agreements and other multilateral institutional arrangements. It will promote the full integration of the environment in sustainable development policies and more coordinated approaches to achieving environmental objectives as part of the 2030 Agenda for Sustainable Development. It will do so through its role in United Nations interagency mechanisms and through advisory services and policy advice to Governments, intergovernmental forums and international organizations. It will promote the development and use of multilateral environmental agreement implementation approaches.

The project to Strengthen the Caribbean Biological Corridor (CBC) is framed within the environmental governance sub-programme. It seeks to build a strong and sustained collective, institutionalized regional approach to the conservation, management and governance of terrestrial and marine biodiversity in the Caribbean Islands hotspot, focusing initially on Cuba, Haiti and the Dominican Republic, with a progressive and well-structured expansion to other countries and territories. It will build and demonstrate significant positive linkages between conservation, connectivity, livelihoods and poverty reduction through selected field activities and a targeted communication programme. It will deliver a sustainable and integrated knowledge management system on biodiversity and biological connectivity, joint and harmonized policies and instruments, adequate and compatible capacity among participating countries and institutions, as well as sustained cooperation mechanisms between countries and institutions at political, scientific, technical and civil society levels. Selected field actions in this project will help raise awareness of the Caribbean Biological Corridor, while alliances with programmes and stakeholders engaged in broader field actions will support achievement of the objectives of the Caribbean Biological Corridor.

This proposed action is highly relevant to regional, national or sub-national conservation strategies, and to the priority conservation and sustainable development needs of the participating countries and of the Caribbean region as a whole.

It will be implemented by UN Environment, through its Office for Latin America and the Caribbean and in close collaboration with the Ministry of Environment and Natural Resources of the Dominican Republic; the Ministry of Environment of the Republic of Haiti and the Ministry of Science, Technology and Environment of Cuba. Civil society organizations, academic institutions and the private sector will also participate in, contribute to and benefit from the project. The project will be implemented for 49 months. It is funded by the European Union.

The Consultant shall provide administrative and operational support to the project to Strengthen the Caribbean Biological Corridor.


Duties and Responsibilities

Under the direct supervision of the Coordinator of the project to Strengthen the Caribbean Biological Corridor at the UN Environment / Latin America and Caribbean Office (40 hours weekly, from Monday to Friday), the consultant will undertake the following tasks:

a) Support the administrative and operational activities of project to Strengthen the Caribbean Biological Corridor, UN Environment / Latin America and Caribbean Office, including the following:
•Keep track of the budget and register the expenses for the different projects of the Unit, in order to have an updated balance when requested.
•Prepare and processing in the administrative systems the necessary legal instruments (Small Scale Funding Agreements (SSFA), Letters of Agreement (LoA), Programme Coordination Agreements (PCA), Memoranda of Understanding (MoU), etc.) and contracts, following up on payment requests, narrative and financial reports.
•Assist with the administrative process required to sign (or amend) the SSFAs / PCAs, such as preparation of pre-encumbrances, obligations of resources, delivery of documents to partners, and bring a copy of each legal instrument signed by the Unit.
•Support in managing and monitoring payment procedures of SSFAs / PCAs and consultants contracted for the projects of the Unit.
•Keep up to date supporting documents for payments, SSFAs / PCAs and consultants hired by the unit as progress reports, financial reports, etc.
•Support the administrative process for the selection process and hiring of consultants and interns when project resources are directly managed by UNEP to their counterparts in government, private sector and civil society.
•Provide support to the procurement of goods and services for the Projects Unit, Low Value Procurement (LVP), Requests For Quotations (RFQs), etc.
•Maintain the files of all projects of the Unit updated and organized.
b) Support the preparation of missions and travels of the programme officers and consultants of the unit, including: support in the preparation of travel plan, travel requests, and requests for itineraries
c) Support the organization of the meetings and workshops of the unit, including preparing low value procurement, technical requirements for venues, translation and catering, travel for participants, etc.
•Support preparation and sending of invitation letters and follow up to confirm the participants’ attendance.
•Request quotes for itineraries and, once approved, reservations for airfare.
•Prepare and close rosters for DSA for the meetings’ participants.
•Manage, together with the Administration Unit, the hiring of necessary services for the meetings, as appropriate, such as booking of accommodation for participants; participants’ meals; audiovisual equipment; services and equipment for simultaneous interpretation and translation.
•Support logistics and catering for the meetings.
d) Provide support in the preparation of projects and concept notes whenever necessary.
e) Others related tasks required for the project to Strengthen the Caribbean Biological Corridor.

Work Location

Panama City, Panama

Expected duration

12 months with the possibility of an extension subject to performance

Result of Service

The expected results of this contract consist of the efficient provision of administrative, financial and logistical support for projects, including payments of consultants and legal instruments and the organizations of meetings and workshops held by the Unit for the period of service.
Consultant must present a monthly report of the activities completed according to the Terms of Reference.

Qualifications/special skills

Competency:
•Integrity and professionalism
•Planning and organizing
•Accountability
•Communication

Skills: Good management of computers. Advanced level is required in Microsoft Office.

Academic Qualifications: University degree in public or business administration, finance social sciences, or other related administrative area. Experience in the area of international relations or environment is an advantage.

Experience: A minimum of three (3) years of relevant experience in administrative and logistical assistance to develop projects, event or related areas. Previous experience in United Nations agencies, other international organizations and / or government entities is an asset.

Language: Fluent written and spoken Spanish and English are required. Knowledge of French is an advantage.

Link to apply: https://careers.un.org/lbw/jobdetail.aspx?id=102203

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

As per UN policy, Consultants and Individual Contractors may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category within six months of the end of their current or most recent service. This restriction does not apply to associate experts(Junior Professional Officers) appointed under the Staff Rules.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.