Legal Assistant, Consultan (JO 110726)
Posted on January 25, 2019 by UNEP
The United Nations Environment Programme (UN Environment) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
This post is located in the Latin America and the Caribbean Office at the Panama duty station. The incumbent will be supporting the Administration Unit and its outposted offices under the direct supervision of the Finance Management Officer and the coordination of the Legal Advisor. He/She will also maintain direct communication with Project Managers and the administrative team, in order to improve the efficiency of operations within the Latin America and the Caribbean region, providing legal counselling and reviewing legal instruments, in strict observation with UN Rules and Regulations as well as internal procedures.
The consultant is responsible for their own safety, therefore, they shall be familiar with the mechanisms of security of the United Nations and follow the Framework of Accountability for the United Nations Security Management System.
Duties and Responsibilities / Result of Service
Under the supervision of the Finance Manager Officer and coordination of the Legal Advisor the incumbent will perform the following duties:
•Support the development of the daily activities of the office, doing research on short contracts and precedents concerning Cooperation and Agreements with Implementing Partners and Memoranda of Understanding;
•Support the review and approval of legal instruments, such as Memorandum of Understanding, Contribution Agreements, Agreement of Cooperation, Internal Cooperation Agreements or other required, in accordance with the parameters of the UN;
•Support in reviewing Contribution Agreements and Agreement with Implementing Partners;
•Support in reviewing Cooperation agreements and monthly reports;
•Review and study of the privileges and immunities within the Brazilian territory, and others countries in the region;
•Support in follow up in the legal task within UMOJA, such as Grant Creations;
•Support in legal consultations related to host country agreements or any other topic from internal governmental entity,
•Draft Letters, Memos and Reports to governmental entities within any of the countries where there are projects being implemented;
•Review Long Term Agreements with vendors or service providers;
•Review terms of reference for publication in Inspira or to be sent to partner agencies;
•Follow up the hiring process done by other partner agencies;
•Review Service Requisitions and Shopping carts;
•Follow up and create consultant and individual contractor purchase orders in UMOJA;
•Support in the review and publications of Staff Positions;
•Support and counsel considering United Nations Rules and Regulations;
•Follow up in the creation of BP Number is UMOJA;
•Prepare monthly reports to Headquarters
•Support reviewing terms of reference for publication through Habitat or any of the partner agencies;
•Support the review of procurement procedures in accordance with UN Rules and Regulations and standards, as well as prepare monthly reports;
•Review the requests and prepare contracts or purchase orders, in accordance to request;
•Conduct low value procurement procedures;
•Follow up in the registration of vendors within the UN System, UMOJA, and the United National Global Marketplace (UNGM) Site;
•Conduct processes based on Long Term Agreements (LTA) with providers;
•Document, archive and keep control of the database of projects, agreements and contracts;
•Administrative and legal support or any other assistance requested by the officers.
Work Location: Panama City, Panama
Expected duration: 6 months with extension subject to performance and availability of funds
Academic Qualifications: A degree in Law is essential; Master in International Law or related topics is an advantage.
Experience: Minimum of 3 to 5 years of progressive experience in international law, contractual law or administrative law.
Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, command in oral and written English and Spanish is required. Knowledge of French is an advantage.
Please apply directly through the following link. Do not send an email/Por favor aplicar directamente por medio del siguiente enlace/No enviar correos electrónicos: https://careers.un.org/lbw/jobdetail.aspx?id=110726&Lang=en-US